Videoconferencing Guide

This guide sets out information about the Federal Court's videoconferencing equipment and facilities, the charges for its use and how it can be booked for the assistance of those wishing to use video conferencing in proceedings before the Court. It should be read in conjunction with Practice Note CM 22 Video Link Hearing Arrangements.

Equipment & facilities

The Federal Court of Australia has videoconferencing facilities available at its registries located in each capital city in Australia. These include fixed installations in courtrooms as well as mobile units.

The Court uses Tandberg videoconferencing units over ISDN to make one-to-one or multipoint connections at line speeds of up to 384 kbps. Connections at lower transmission speeds will have reduced picture and sound quality.

For connections to three or more sites a multipoint bridge through an external service provider is required.

Connections to some incompatible equipment in non-Federal Court sites may be possible through a gateway booking with an external service provider.

It is not possible to connect to desktop systems, such as Skype, FaceTime or Google Hangouts even through a gateway provided by an external service provider.

The Court does not endorse any particular external service provider. It can, however, provide on request details of external service providers in different locations which have provided assistance in videoconferencing to the Court and its users. All bookings of external service providers, including payment of all costs, will be the responsibility of the party making that booking. Contact your local registry for more information.

A document camera is available at most Federal Court sites but, while it is useful to transfer and view images between sites, it is unsuitable for viewing documents. Facsimile resources are limited in some registries and may not be available to transmit documents during a video link.
 

Booking a videoconference

A party contemplating the use of a video link should raise this at the earliest possible opportunity to allow sufficient time to arrange the booking of the Court's videoconferencing facilities. Bookings are made though the local registry.

A booking form for this purpose is available for downloading:

Form RTFPDF
Request for videoconference DownloadDownload

Cost

Generally, charges are applied to the use of videoconferencing and are usually borne by the party requesting the videoconference. Current charges are provided in the following document to assist in estimating the cost of a videoconference. Full cost details are available from the local registry.

Form RTFPDF
Videoconferencing charges DownloadDownload

Responsibilities of the party or organisation requesting a videoconference

The party requesting a video link will be responsible for a number of matters to ensure the smooth conduct of the videoconference. These responsibilities are set out in Practice Note CM 22 Video Link Hearing Arrangements.

Technical Specifications

Differences exist from site to site across the Federal Court's videoconferencing network in equipment installed and in some functionality. For up-to-date information about equipment and functionality available in a particular location users should contact the Registry at that location.

Generally, the Federal Court's videoconferencing network uses:

Codec:

Manufacturer: Tandberg
Model: One of MXP2500, MXP3000 or MXP6000
Transmission Speed: 384 Kb
Transmission Standard (Algorithm): H320