2. Transmit the cover sheet and document to the approved
fax filing number. For proceedings to be commenced or
already commenced in [insert name of State] the approved
fax filing number is [insert approved fax filing number].
For proceedings which are to be commenced or have already
been commenced in another State or Territory the following
approved fax filing numbers should be used:
NSW (02) 9230 8295
ACT (02) 6267 0625
VIC (03) 8600 3351
QLD (07) 3248 1240
NT (08) 8981 7061
WA (08) 9268 7208
SA (08) 8219 1001
TAS (03) 6232 1701
3. Pay the filing fee, if applicable. A document cannot
be accepted for filing unless the fee has been paid.
If you cannot afford this fee you can ask the Court to
waive it. Some people are also exempt from paying fees
(for example, if you have been granted Legal Aid or are
the holder of a health care card). You can get a form
to ask the Court to waive or grant an exemption from
the fee from the Registry.
If payment is to be made by credit card, a credit card
debit authority must be faxed with the document.
What if I need to lodge more than one copy of the document?
If more than one copy of the document to be filed is
required you can:
send the additional copies by post or DX, or deliver
them in person; or
ask the Registry to make the additional copies.
What happens after a document is faxed to the Registry?
Once a document is received at the Registry by fax,
a decision will be made as to whether it is to be filed
or rejected.
Successfully filed documents
If a document is accepted for filing it is taken to
have been filed on the day it is sent if the whole document
is received by 4.30pm on a day when the Registry is open.
Where only part of the document is received by 4.30pm,
the document is taken to have been filed on the next
day when the Registry is open for business.
Confirmation that the document has been filed by fax
will be sent to the fax number from which the document
was sent.
Where the document is required to be signed by the Court
or stamped the Registry will make a copy of the document
and fax it to the fax number on the cover sheet unless
you indicate on the cover sheet that you want the Registry
to hold the document for collection. If the document
has not been collected within 7 days the Registry will
fax the document to the fax number on the cover sheet.
If there is no fax number on the cover sheet the document
will be sent to the postal address stated on the cover
sheet.
Rejected documents
A document may be rejected for filing for a number of
reasons: it may be incomplete or may not comply with
the Court’s rules relating to the form and content
of the particular document.
If a document is rejected a notice stating that the
document has been rejected will be sent to the fax number
from which the document was sent.
No debit will be charged to the credit card.
Where a document was rejected because an application
for exemption, waiver or deferral of fees has not been
approved, a letter will be sent to the postal address
stated on the cover sheet setting out the decision and
the reasons for it.
The document will be held at the Registry until the fees,
further information or further documents required are
supplied.
What records should I keep?
The Rules state that a person who sends a document to
a Registry by facsimile transmission must:
(a) keep the original document and the transmission report
evidencing successful transmission; and
(b) produce the original document or the transmission
report as directed by the Court.
If the court directs that the original document be produced,
you must write on the first page of the document:
(a) that the document is the original of a document sent
by facsimile transmission; and
(b) the date that the document was sent by facsimile
transmission.
Where can I get further information?
Further information can be obtained by contacting your
local registry.
